May 07

§ NI Trails – there was a good response the advert for Development Worker for this. From 18 application packs sent, down to two applicants for interview on 31^st May to start work a.s.a.p. Michelle has updated all relevant partners.

Youth programmes – Lesley and Michelle working together:

§ ‘Momentum’ Course - this has now been booked to take place at Unst Airstrip for 14yrs +

§ 1^st Aid – booked for July going to Lerwick with three separate groups of twelve over three days. Have to attend at Lerwick as all the necessary equipment is there.

§ Outdoor Activities – booked for 2^nd June for under 16yr olds.

§ Music Workshops – Russell Gair getting quotes for drums, bass and lead guitars for both Unst and Yell Youth Clubs for workshops and then one big music gig. Dates to be confirmed.

§ Life Skills

- Food Hygiene: already covered by school curriculum. Schools have asked to do a project on anti-

bullying. Michelle and Lesley working on this.

- Cooking: two baby-bell cookers on order to allow on-going training through Youth Club sessions.

- Babysitting: local Mum involved in childcare has agreed to bring her baby in for hands-on training!

This project will cover S3 and S4 age groups.

§ Local Food Production – Michelle and Julie met with Kate Gallant, SCSS regarding the project to send four folk from the North Isles on a study visit to the Highlands in June to see how food production works in other rural communities. Funding coming from Communities Scotland.

§ Local Entrepreneur: Norway Exchange – claim gone to Highland Council. IatE still have approx £3k to spend for SIC claim by December 2007. This can only be used under the same terms and conditions of project. Later in the meeting Julie suggested another meeting with the folk who took part in this project to see how links with Norway could be carried on. Michelle confirmed that the Yell presentation for this project will take place alongside the opening of the business unit at Sellafirth in June.

Gordon not at this meeting but updates on the following from Minnie and Julie:

§ Housing Survey – Fiona dealing with this and will feedback to IatE when funding comes in to start research project on folk moving to and from the NI.

§ Astroturf Pitch at Saxa Vord – Julie sent out questionnaires to local interested groups but only two replies to date and will chase up remainder. Julie meets with four other SIC depts every quarter to discuss recreational issues and will raise this at next meeting in June.

§ Evening Classes – Cheryl currently making up lists of evening classes for Shetland College. Good feedback received about The Adult Learners Week event in Lerwick.

§ Transport – it was noted Unst and Fetlar community ferry runs down to ten runs each this year.

3) Matters arising from minutes of last meeting

§ NI Newsletter – Julie noted there has been good response to the latest edition for May 2007. Minnie noted some of the smaller local events weren’t mentioned. Julie reminded that it is up to folk dealing with events to put the information for the newsletter and NI What’s On. Julie will email Jackie with latest events programme for summer.

§ NI Waterfront Groups – Fiona to update. Julie noted the groups are all at different stages with funding from SIC: Uyeasound update in NI Newsletter, Burravoe doing maintenance, Baltasound doing interpretive signs.

§ Geoparks – Minnie waiting for reply to see if group are coming to North Isles as part of their Field Trip. Roger waiting for final decision from Kate Dougan, Development Worker for Shetland Geoparks Steering Group regarding building of Geo Wall (wall built from entirely from local stone) and TransNational project for Fetlar. Minnie noted that Enterprising Communities workshops held by Kate earlier this year were very informative and suggested she could do the same in the NI to help to raise public awareness. Roger noted if Shetland receives the Geoparks status they will need a very good website with links for local business and amenities.

§ Leaflets for Local Walks in Fetlar – Roger in process of completing leaflets. He has already marked out four walks and working on another four and put in half of the way posts which he will map out and put onto brochure. Similar projects done in New Zealand are available to view online. Fetlar already had several visitors doing walks sketched out by Roger with a good response.

§ Lease of Sellafirth Unit – Minnie received letter today and passed to Michelle for Robert to help review. Michelle, Fiona and Jackie met last week to view units. Although Michelle had a good response to the initial survey for ‘Hot Desking’ only two folk managed to come along to this viewing and were very impressed. It was noted they would have to list good reasons to employers how this system will benefit both employers as well as employees and are keen to do so. Ross Gazey also attended to advise on IT requirement and noted most basics are in place and shouldn’t be any problems with connections. Michelle, Fiona and Jackie to meet within next two weeks to finalise arrangements to order furniture etc.

§ Development Day Meeting – booked for 9^th June at Cullivoe Hall for all NI Development Groups. This meeting is important for Directors to attend as an Exit Strategy for IatE will need to be looked at. Minnie suggested Directors give careful consideration on what to bring to this meeting or send feedback if unable to attend.

4) AOCB

1. Directors Training ‘Away Day’ – booked for Saturday 26^th May in Mid Yell Hall. Training will be provided by Consultant Kathleen McGrath. It was later suggested that skills profiles could be updated after this meeting.

2. Contract for IatE Workers– Michelle and Jackie had meeting with Lesley, Gordon, Cheryl and Minnie last month to discuss their new contracts to start on 15^th May 2007. Lesley amended contracts as agreed at that meeting: Michelle as Development Worker now contracted to 28hrs per week and Jackie as Administration Assistant at 14hrs per week. Both posts at agreed rate of pay and based from unit at Sellafirth when lease starts until end of IatE NI status. Minnie signed contracts as agreed for both Jackie and Michelle at tonight’s meeting. Lesley has plenty of experience of staff issues in her current job and has already agreed to be the first Line Manager for Michelle and Jackie

3. Signs for NI Farmers Market – Roger noted the lack of road signs to guide folk to the Farmers Market in Unst but Minnie thought there should be one at Belmont for visitors to the island to see. It was agreed signage for local events could be better all round but up to the individuals/groups themselves.

4. Visit from Norwegian folk to NI – just for folks information, Julie noted that from a spin-off the previous links some Norwegian folks will be visiting the NI organised by Bill Taylor, HIE Shetland and staying overnight in Baltasound Hotel in Unst. They are looking at Nature Reserves with Hermaness and the RSPB Warden in Fetlar in particular to see how this works in the NI. Julie suggested Minnie would be interested to meet with them.

4) AOCB

5. Finance

- Business Credit Card: all present agreed Michelle to get CC to cover on-going IatE NI business costs to be paid off monthly by direct debit. Jackie return signed forms to RBS.

- Project Breakdowns: Minnie requested each project have itemised financial breakdowns and updated to Directors regularly. Jackie set up spreadsheets for each project as requested.

- Training for Project Book Keeping: Jackie to find enquire and book for Michelle and herself.

Cheryl and Julie left the meeting to catch the 20.05 ferry and the following points were informally discussed until end of meeting at 20.45:

§ Local Entrepreneur Project: Michelle confirmed for Minnie that the underspend for SIC has to be allocated and then claimed together with outstanding invoices at the same time.

§ Community Involvement Scheme: this will be used for the launch of the Sellafirth units with an update of the Development Plan, lunch with local food produce, Cullivoe Fiddlers and two separate ‘8 O’clocks’ meetings in Unst and Fetlar for the presentation of Norway Exchange Visit. Julie hopes to use any monies left to send Fetlar representatives on a study visit (further details tbc).

§ Budgets: Michelle and Jackie have done two separate budgets and forwarded to HIE as requested:

(1) original three year status finishes on September 2007: budget from April – Sep 2007 approx £25k (this includes additional working hours for Michelle and Jackie instead of taking time off in lieu)

(2) extension of IatE NI project from October 2007 – October 2008:budget approx £36k

Minnie suggested budgets sent to all directors for their information. Jackie to also send new IatE contact

list with this.

§ New Directors – Paul Gill from Fetlar has agreed to join as Director for IatE NI. Jackie sent necessary paperwork and Paul to sign form for Companies House to register as Director. Paul hopes to attend the Training Day on Saturday 26^th.

§ IatE NI Website – Minnie concerned that this is kept regularly updated. Jackie is receiving training for this for another community group and will be able to help Michelle when needed. During talks it was suggested a small video camera with photographic stills would be a good investment to allow regular photo updates for website etc.

§ Fetlar Campsite – Roger noted some visitors have pointed out this facility needs updating. It was suggested he speak to local SIC Councillor regarding who to approach on this issue as IatE not directly involved.

§ Admin’ Updates – Minnie requested Jackie do regular updates for Directors to detail her workload and ensure admin is kept up to date.

5) Next Meeting

Date to be agreed at Directors Training Day on Saturday 26^th May. Jackie inform all when decided.

6) Action Points

Item	Action	Who	Timescale
3.1	Local Food Production study visit – confirm dates/details	Michelle	As soon as
	Housing Survey for NI – funding in place and get worker	Fiona	As soon as
	Astroturf Pitch – funding for upkeep	Julie	As soon as
	Update on NI events for summer to Jackie	Julie	As soon as
	Sellafirth Unit - look over terms of lease and return	Michelle/Robert	As soon as
	- furnishing and equipment	Michelle/Jackie/Fiona	As soon as
	- launch details (tbc)	Michelle/Minnie/Jackie	As soon as
	Development Day Meeting – prepare feedback	All directors	For 9^th June
	Directors Training Away Day	All directors/workers	For 26^th May
5.	Return CC application to RBS	Jackie	As soon as
	Itemised project spreadsheets and IatE budgets to all	Jackie	As soon as
	Training for project book keeping	Jackie	As soon as
	Admin updates for directors	Jackie	As soon as